August 9, 2015
In this series of blog posts, I would like to take you behind the scenes of the 18th International Congress of Phonetic Sciences (ICPhS) in Glasgow. All posts are written to be accessible to both phoneticians and non-phoneticians.
In this post, we will talk about the way the poster sessions were assembled.
This task was somewhat more straightforward than the oral sessions, because each poster session could hold up to 60 papers (a little more if the other poster session of the day was below 60 papers).
Authors had assigned one to three subject areas to their paper, and we used the main subject area to group papers initially. We then created sub groups for all of the larger subject areas, so that posters in an area were spread over several days. This gives people who are interested in an area more time to look at the posters carefully and talk to presenters; it also makes poster sessions more diverse and interesting for those attendees who like to browse and who prefer variety.
When we saw clear thematic links, subgroups were named (for example Speech Perception), when the group was very mixed, subgroups were just numbered (for example Phonetic Psycholinguistics and Neurolinguistics).
When assigning poster sessions to specific slots, we worked around the following constraints:
- timing of relevant plenaries, such as Simon King’s plenary on speech technology
- timing requests by attendees that reached us in the first few weeks after acceptance
- the original position of discussant sessions, which shifted slightly as additional scheduling constraints became clear
- ensuring that different sessions from the same subject area were on different days
- no more than 120 posters per day, which avoids poster overload.
- The Oral Programme
- Finding Interesting Papers
- Timing ICPhS
- The Discussant Sessions
- Presenting Your Paper